February, 2003

St. Joseph School
School Advisory Committee (SAC)
Meeting Agenda
February 13, 2003 
Committee Members

Sr. Christina Marie Luczynski, Principal

1. Opening Prayer

2. Review and approve January SAC Minutes – unanimously approved without change.

3. Budget Review

1. General discussion

• Sister is adjusting the budget to finish buying the remaining Gr3-6 reading series. This is being done due to the promotional offer of ½ price during the first year of purchase.
• The school will be buying and displaying a peace flag.

2. Sending of annual SAC Financial Report in March – to be finalized at March meeting.
3. Review and approve/disapprove any requests for SAC funding
   • Update: Request to fund CPR training for staff
   • Other requests -- none

4. Review and questions on Monthly Committee Reports

1. Principal’s report – 2003-04 registrations are coming in. It is too early to give any indication of the volume of enrollments. Parent/Teacher conferences are being scheduled March 13^th. There will be optional Lifetouch spring portraits in April.
2. Development – no report.
3. Enrichment – the Creative Themes activities are being well received.
4. Fundraising

• Hockey night – final report. A total of approx. $10,800 was raised.
• Discussion on 6^th grade fundraisers was held. SAC is concerned the number of activities being held by 6^th grade will impact overall attitude towards fundraising. SAC is also concerned the new concept of a 6^th grade gift could result in an ever escalating annual attempt to do more than the preceeding class.

5. Public Relations – obtaining good press coverage for the school’s activities. The quilt project and hockey game event were covered by the local press.
6. Special Events – Ice cream social was a huge success. Preparations for the Winter Carnival are well underway with all volunteers contacted.
7. Technology – progressing on plan.
8. Welcoming

• Catholic Schools Week final report -- 27 families toured the building. It was deemed a successful event. The grandparents week event was also very well received by the children and the grandparents alike. Positive emails were received.

 
IV. Other topics/discussion including any parents in attendance

1. Filling of 2002-2003 Open SAC slots, nominees, etc. Vice Chairman, Extracurricular Asst. Chair, Development Asst. Chair, PreK-3 Member-at-Large – Sister Christina has asked George Hebert to remain as Chair for a 3^rd year and he has accepted. A candidate is currently under consideration for Vice Chair. A note will be sent home before the next SAC meeting informing the parents of the status of the open committee positions soliciting volunteers.
2. Security update

• Father Kevin has requested a meeting regarding security; Sr. Christina has assigned Michele Antetomaso to work on this. – A small group of representative families is being selected to meet with Fr. Kevin to discuss security concerns. The meeting is being scheduled for late March.
• Planned renovation of Parish facilities – a new proposal is being presented at the time of this meeting

3. Proposed Diocesan Tuition/Financial Assistance Model

• Donna Dedee Doyle has been invited to become a member of the “advisory group” – No meetings have been held or scheduled.

4. Extension of school hours – Jerry Antetomaso. Sr. Christina would like to see an additional teaching time of 15-30 minutes per day. Jerry volunteered to take this up with the town and is heading our initial work.
5. SAC Parent Survey – Draft was reviewed. Any modifications are to be sent in as soon as possible. The plan is to finalize at the March SAC meeting and identify distribution and due dates at that meeting.
6. Thank you notes – School Staff to SAC, Mrs. Patty Wilson to SAC
7. Any other topics

• A question was raised on SAC’s role in personnel issues at the School. SAC clearly has NO role in these situations.
• A suggestion was made to hold an open house for parents and students for the following year’s class. For example, have the 2^nd grade teachers and classes available for an evening for the existing and prospective 2^nd graders for the following year. Sr. Christina will take this idea for consideration.
• Discussion was held on the idea of an evening of reflection for SAC. It was determined this would be held at the June meeting. Sr. Christina will make the arrangements.