• Development – Sr. Christina provided a list of topics of interest to her to Mike Malone. G. Hebert to 
  follow up with M. Malone to determine status.
• Extracurricular – Reviewed the St. Joseph School Fun Clubs flyer. Everyone liked it a lot.
  How to report on Extracurricular activity funds raised and expended for individual clubs.
  • Any physical items purchased by clubs will become permanent property of the school. An example is the “pinnies” that will be purchased for Micro Soccer program.
  • Any leftover funds will be transferred to SAC Treasury for use in supporting future Fun Club program activities.
  • All Club leaders must be reminded to use the School NYS Sales Tax Exemption Certificate for purchases.
• Fundraising – Discussion on trying to sell remaining holiday wreaths. J. Magee will attempt to organize
  another sale after this Saturday evening mass.
• Public Relations – The PR report showed a request for a digital camera. This was discussed at an earlier
  SAC meeting and a decision was made to defer this purchase until at least next school year due to the tight budget situation.
  A copy of the prototype school web site was shown. It looked great. Compliments to the PR committee, Dane Overfield and the other members of the web site committee. A tentative goal of going live before Catholic Schools Week in January was established.
• Special Events – The students’ artwork cards were received. SAC members are looking for parental 
  feedback on whether or not this activity should be repeated next year.
  A discussion of Catholic Schools Week Open House was held. Special Events and Welcoming committees will be teaming to support this activity.
• Technology – NYS Software money was reduced in the final NYS budget by about 1/3. Sister Christina
  has specific classroom software she wants purchased to support accelerated reading and math programs.
  Sister Christina has submitted an application for the Federal “Erate” program. This provides refunding of monies spent for telecommunications facilities in support of schools. We will resubmit to try to recoup some of the telecomm wiring expenses from earlier this year.
• Welcoming – L. King moved with H. Wager seconding funding an “Ice Cream Social” for the Catholic 
  Schools Week Open House (expense of $200).
  H. Wager will contact Perry’s to see if they will donate a quantity of Ice Cream for the event to reduce expenses.

Budget Review

• Financial Report
  • The Fundraising committee is evaluating all potential providers of magazines for next year’s sale to ensure we are getting a good deal, with lots of selections.
  • Update status of Glove/Mitten fundraiser – This was seen as a very successful fundraiser. The quality of the product was good. The return to SAC Treasury was excellent.
  • Review of any requests for SAC funds requiring discussion. Some have been submitted. The process appears to be working. Clarification on Treasurer’s role in this process made regarding disapproval of requests that would be budget busters.

Other Topics/Discussions 

• Security Update
  • Security walkthrough with Monroe County Sheriff’s Department – G. Hebert and M. Antetomaso participated in the Monroe Co. Sheriff’s security walkthrough of the school and parish buildings on November 28. A list of security issues was compiled. This needs to be prioritized.
  • G. Hebert and M. Antetomaso will be attending the Parish’s Building and Grounds committee meeting on 12/10 to review the results and request assistance.
  • While several physical issues were raised, it became very clear the biggest hurdle would be re-educating everyone associated with the school on the needs for security.
  • Expect to see and hear a lot more about security in the very near future.
• Rescheduling future SAC meetings
  The February and May SAC meetings are being moved to the first Thursday of the month to avoid conflicts with Valentine’s Day and a school event.
• SAC bylaws
  Sister Pat Carroll from the Diocese has promised guidelines for SAC bylaws in the near future. These will be used as the basis to develop St. Joseph School Advisory Committee bylaws.
• Diocese/LSAC Meeting
  • Sister Christina and G. Hebert attended a Diocese meeting with the SAC’s from about 30 schools in Monroe County on December 5. The two major topics of discussion were recruiting for schools and how to improve communications between the Diocese and the LSACs. Sister Christina attended the recruiting session and reported our school is in very good shape regarding meeting Diocese recommendations.
  • G. Hebert attended the communications session. He brought several points to ponder. Many will be discussed in greater detail at the January SAC meeting.\
  • St. Joseph School is clearly blessed with many parent volunteers and a solid SAC organization that meets the school’s needs when compared to many other schools.
    1. How could or should we communicate to other parishes that provide students to our school?
    2. What kind of “feedback form” could SAC provide to the parents? Should a form be sent home late in the school year seeking input on what worked and what didn’t?
    3. What about providing an email address to send suggestions and comments to?
    4. Diocese would like to have SAC member pictures on a bulletin board to ensure other parents know who to talk to on issues. (We have discussed this before to include pictures of all the teachers.)
    5. We will begin to include a “Principal’s Report” in our SAC meetings.
    6. Should SAC consider requesting “Academic Reports” on items of interest? For example, a discussion of the school results on standardized tests, or DEAR (Drop Everything and Read) programs.
  • There are two more of these Diocese/LSAC meetings, February 26 and May 7. Details will be provided as soon as they are available.
• SAC Meeting Agenda
  We will get out SAC agenda a week sooner and have it published in Sister Christina’s weekly newsletter in advance of the meeting. Parents are to be reminded they are welcome to attend the SAC meetings.
  It was noted that the school would be CLOSED on December 21st.

Adjournment 
M. Caito moved with H. Wager seconded a motion for adjournment. Unanimously approved.